Creating and Formatting Slides in Microsoft PowerPoint 2010


Get the Flash Player to see this player.

Mark Video Segment:
[Hide] Copy and paste this link to an email or instant message:
[Hide] Right click this link and add to bookmarks:
Dock windowSearch
Loading ...

Title:Creating and Formatting Slides in Microsoft PowerPoint 2010

Microsoft PowerPoint 2010 Tutorial - "Creating and Formatting Slides"

Completed by Heather Nice, Fall 2010.

Dock windowTranscript
When working with Microsoft PowerPoint 2010, the most important thing when you're starting your presentation is knowing how to create and format your slides. This tutorial focuses on how to do those two things.
When you open Microsoft PowerPoint 2010 this will be the default screen that you see. This is called a blank presentation. PowerPoint does offer other templates for your use which you can get to by clicking on "File" in the top left hand corner and then selecting the "New" tab.
These are all options for templates that can be used in Microsoft PowerPoint. If you don't like them, you can search for additional templates by using this box here and requesting templates from For the purpose of today's tutorial, however, we will be using the blank presentation.
In the default view of PowerPoint, there are three areas that you need to know about. The first is the Slide Pane. This large gray box is the space where you will create your presentation, and this is the Slide Pane.
To the left of the Slide Pane are Thumbnails. These are the smaller versions of your slides that allow you to see what you have created.
The third area of importance is the Notes Box down here. What the Notes Box allows you to do is add text that you might like to remember to say during your presentation or to make notes based on what you're putting on your slides. If it is too small you can grab this bar and drag it up to change the size. I'm going to drag it back down, though, so we can start on our PowerPoint Presentation.
To add a new slide to your PowerPoint presentation, you will click the "New Slide" button.
If you do not like the automatic layout that is selected, there are two ways to fix this. The first is that when you choose to add a new slide, if you click the arrow key in the bottom corner you can choose to select from 9 different slides.
The second, after you've chosen this particular slide, is if you don't like it you can use the "Layout" button in the menu. If you click on it, it allows you to go back to that same screen with the 9 layouts and change to a new layout.
When creating a presentation it is important to use layouts for two reasons. The first is the aesthetics and cohesion of your slides. Through using a layout, you're guaranteed a uniform box size, uniform text sizes, and a visual appearance that looks the same.
The second reason is that it makes compiling group projects much easier. If everyone has used a layout it's very simple to copy and paste text from one layout to another. 
Once you have chosen the layouts that you'll be using for your presentation, you are then ready to add text to your slides. Starting with your title page - if you click on the thumbnail it will take you to that slide. In order to add text, you will go to the placeholder, where it says "Click to add title," and click. When I click a cursor bar will appear and I can add my title here. 
Subtitles are optional and can be added. If you choose to not add them, this box that's left, when it's grayed out, will not appear in your PowerPoint presentation. However, if you are uncomfortable, if you simply click it and press the "Delete" button it goes away. If at a later point you choose you do want to add it back in, you simply have to go to "Layout," select "Title Slide," and your subtitle option has returned.  
Once you've created your title slide, you'll then move to your next slide where you start adding your text for the presentation. This is the default format for your text, a bulleted list. One of the benefits of a bulleted list is it allows you to make major and minor points. Watch as I demonstrate.
Through the bulleted list, it allows you to make major and minor points within your text. Once you've created a bullet if you decide you would prefer it to be moved back, you simply click at the beginning of the bullet and press "Shift+Tab" - that will move it up one level. If you change your mind and decide you want them to return to a lower level, all you do is click at the beginning and press "Tab" and they return to where you initially had them.
To format the text on your slides you need to remember that PowerPoint is very similar to using the Font Group in Word, as a matter of fact, it is the exact same. So if you choose that you don't like the text on your slide, if you highlight it you can then go up to the Font Group, which is this area right here, and you can change the font to something different. So we'll choose "Hebrew" for this instance. So you can see that it's changed the font for you.
If you would like to pop the Font Group out, if you click the arrow in the bottom corner, it will pop it out and give you something that you might be more familiar with. Where you can select options such as "Small Caps," "All Caps," "Subscript," "Superscript," and so forth. So by clicking on "Small Caps" and hitting "OK," I now have created a different font format for my slide.
The other tool that's beneficial to use when dealing with text in your box is the "Paragraph" button...or the Paragraph Group. The Paragraph Group, again, is the exact same as it is in Microsoft Word. So, if I decide I want to remove the bullet points after I've created text, if I highlight them and click the bullet option I can make it go away or I can choose to change what my bullet points look like. 
One of the nice things about Microsoft 2010 is as you hover over the options it lets you see what they look like on your presentation. So I've decided I'm going to use a flower-appearing bullet point. So if I click that, I now have a new bullet point. But then I decided I don't like it, so I'm able to change them to numbers if I choose I'd rather have numbers. 
If you do decide to pop out the Paragraph box, again, if you click in the bottom corner it pops it out. You'll see options that look like this. And, of course, the view that you see does depend on what version of Microsoft Windows you're running. But I'm going to close this out and we'll go back to our PowerPoint. 
The last thing I'd like to point out before we finish this tutorial in creating and modifying your slides, is that in order to adjust an item it makes it very easy, in Microsoft 2010, to do so. By clicking on the corners of the items once they're highlighted - so let's pick one that's not highlighted. So I click on this box and the circles and the squares will show up.
The circles allow you to move it two directions at once, whereas the squares will allow you to move it in or out or up or down. These are options which allow you to resize your text boxes or you can drag and adjust your boxes to their preferred size. Also if you'd like to move a box you can grab it and drag the entire box. 
Or, if you want to get kinda crazy with your presentation, you can turn it sideways. And, of course, Microsoft PowerPoint does allow you to do these things and it automatically will do the formatting for you. So if you decide you want try a title on the side of your box, all you have to do is shrink it and you can move the title to the side. You can do it by rearranging your boxes. And, of course, if you decide you don't like any of these, you can undo and start over again. 
Dock windowTable of Contents
Optional Templates
Default View
Adding Slides and Selecting Layouts
Why Layouts are Important
Adding Text and the Bulleted List
Formatting Text and Bullets
Adjusting and Moving Text Boxes