Getting Started with Digital Measures


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Title:Getting Started with Digital Measures
Publisher:School of Information - University of Texas
Creator:Carlos Ovalle


Important Links

Important Notes and Caveats

Digital Measures

  • The Digital Measures pages say to contact Deborah Nguyen to make changes to fields that you cannot modify. Deborah Nguyen is probably not the correct person to contact. You should contact your Digital Measures Administrative Contact. For the School of Information, this person is Dona Kurtz.
  • There is no "undo" in Digital Measures. If you have changed a record, that change cannot be reverted to an earlier version
  • The interface in the video on the Digital Measures site is a bit different than our interface. Unlike the video, you have to follow each link on the main page to verify or enter information.
  • You must close the browser to fully log off of the Digital Measures site.

Annual Reports

  • Annual reports are due on October 15th. They cover from September 1st, 2009 to August 31st, 2010.
  • Please make sure that every piece of information that you add as a date associated with it.
  • You are only required to add information for the 2009-2010 academic year. If you add information for past or future years, it will remain in the database but will not be reflected in your 2009-2010 annual report.

Frequently Asked Questions

What is the Pasteboard box that I see at the bottom of the screen?
The Pasteboard is there if you don't want to switch between windows while entering information. If you want to do all of your work from the same browser window, you can paste information in the Pasteboard and then copy it to the actual fields.

Feel free to contact Carlos Ovalle if you have any questions or comments.

Dock windowTranscript
Hello and welcome! This tutorial is intended to offer some guidance on browser-based software Digital Measures, used for the generation of faculty activity reports at the University of Texas at Austin.
We'll begin by going to the url:
You should be greeted with a UT EID authentication screen. Enter your EID, and you will be taken to the main Digital Measures screen. You can return to this screen at any time by selecting "Manage Your Activities" in the left menu.
This screen offers links to the records that will be used to generate your annual report. It is strongly suggested that you visit each link to either enter information or verify information that has already been entered for you.
For example, your UT Austin Faculty Position Information is likely already available. You should verify this information by selecting "view.' From here, you can verify that this data is correct. Once you've verified this information, you can return to the previous screen.
You are probably unable to edit administrative information that has already been entered in this manner. If you do find an error in this information, you will need to contact your administrative contact, who is most likely NOT Deborah Nguyen. For the School of Information, your administrative contact is Dona Kurtz. I will provide a link to all UT administrative contacts in the text portion of this tutorial below.
You will need to enter any information that you would ordinarily put in an your annual report in this system. For example, if we follow the Professional Memberships link, you should see that you can "Add a New Item." This option will be available for any of the areas that are not automatically generated for you.
Once you select "Add a New Item" you will be taken to a form where you can enter information associated with that particular type of item. It is strongly recommended that you at least fill out any information marked with an asterisk.
It is important to note that every item you add must have a date associated with it if you would like it to appear in your annual report. Your 2009-2010 report is generated from September 1st, 2009 to August 31st, 2010. Your activity must fall some time in this date range to be included in your report.
In this case, for example, I indicate a start date with the organization on January 1st, 2004. If I offer no end date, the system will include this organization in every report generated that includes data after January 1st, 2004, including one generated for the 2009-2010 academic year.
You can "Save and Return" to the previous screen. Once you've saved your information, you can edit or delete it at your convenience.
Once you have completely entered and verified your information, you can use the "Run Custom Reports" link in the left menu to see what your report might look like. We'll go through generating a report for the 2009-2010 academic year.
You must first use the select report button, even if generating a faculty activity report.
Set your start date to September 1st, 2009 and your end date to August 31st, 2010.
Select the file format you wish to view.
Select the page size.
Finally, select "build report." The system should offer a file for you to download in the format that you specified. You can use this file to verify that your report looks accurate.
I've included a few links, caveats, and answers to frequently asked questions in the text of this tutorial below. This has been Carlos Ovalle at the School of Information at the University of Texas at Austin. Good-bye and good luck.
Dock windowTable of Contents
Introduction to Digital Measures
Verifying Information
Editing Information
Running a Report